How Drug Testing Can be a Valuable Proof of Due Diligence

Due diligence is demonstrated when written policies, consistent actions, and accurate records align. When an incident occurs, authorities will look closely at your safety policies and the steps you took to prevent potential risks. That is why having a clear, defensible record is important.

Maintain traceable, verifiable documentation to support a fool-proof compliance defense:

• A written policy that’s enforced consistently — the same rules applied to everyone, every time.
   
• Supervisor training and documentation — notes showing who saw what, when, and why a reasonable-suspicion test was ordered.
   
• Chain-of-custody and lab confirmation — documented specimen handling and confirmatory testing that separates preliminary signals from final results.
   
• MRO review and results records — medical review officers and documented confirmation processes that keep your actions legally sound.
   
• Program records (logs, reports, random rosters) — dated files you can produce for insurers, the Industrial Commission, or a court.
   

When all of these are administered properly, you will have no problem proving due diligence.

Practical examples HR & Safety managers should track

If you want to show due diligence, collect and keep:

• Policy version history with signatures (HR distribution proof).
   
• Supervisor notes: date/time, observed behavior, who was involved, and why testing was required.
   
• Chain-of-custody forms and lab accession numbers.
   
• Confirmation test results and MRO disposition.
   
• Random testing roster lists showing fair selection process.
   
• Post-incident reports, tying the decision-making to policy language.
   

A neat, searchable file of those items is much more persuasive than a verbal recollection.

How Fastest Labs of Boise helps

Fastest Labs of Boise offers employer services that fit right into this reliable documentation process. Program design, policy creation, random program management, for-cause (post-accident/reasonable suspicion) testing, DOT services, and more. We provide certified collectors, fast reporting, and program tools that help make documentation consistent and easy to retrieve.

• Local support near Boise to set up policy language that fits Idaho law and your industry.
   
• Timely specimen collection with clear chain-of-custody paperwork and rapid lab confirmation when needed.
   
• Random program setup and management so testing is fair, documented, and legally defensible.
   
• Records and reporting you can present to insurers or the Idaho Industrial Commission if asked.
   

Fastest Labs of Boise can help you build the exact kind of record that tilts legal, regulatory, and insurance conversations in your favor.

Call Fastest Labs of Boise at (208) 408-8197 or visit our employer services page to start.